Purchase orders from draft to reconciled
Create, send, track, and reconcile purchase orders with full supplier integration and real-time inventory updates. Multiple creation methods including AI-powered voice input and smart supplier suggestions.
How it works
Purchase Orders in Ply follows a clear, structured workflow.
Draft
Create and edit order details including supplier info, line items, delivery type, and pricing. Auto-saves every 2 seconds.
Send
Email the PO to supplier contacts, log activity, and notify assigned users. Real-time live chat with suppliers included.
Receive
Record partial or full receipt of items, update inventory quantities, track serial numbers, and assign warehouse locations.
Reconcile
Match items to inventory records, allocate costs to jobs and locations, and create accounting entries automatically.
Key benefits
Multiple creation methods
Create POs via manual entry, copy existing orders, convert from RFQ, AI-powered chat, or voice input. Smart supplier suggestions surface the best vendor for each item.
Full supplier management
Complete supplier directory with multi-contact support, email validation, auto-create suppliers, and Ferguson integration for punch-out ordering.
Partial receipt support
Receive items in batches as they arrive. Track serial numbers, assign warehouse locations, and allocate costs to specific jobs — all before full reconciliation.
Approval workflows
Configure approval requirements by dollar amount or user role. Orders route through the right people before going to suppliers.
Real-time accounting sync
Costs flow automatically to QuickBooks Online or Sage Intacct. No double entry, no reconciliation headaches.
Core capabilities
Item tracking with variations
Support for materials with variations, consumables, tools, and pricing with automatic tax and shipping calculations.
Send and communicate
Email delivery to multiple recipients, real-time live chat with suppliers, and complete activity logging for every PO.
Configurable PO format
Customize PO number formats with prefix, suffix, and sequence. Set default tax rates, approval requirements, and board or table views.
Ferguson punch-out
Browse Ferguson catalogs directly in Ply, add items to your PO, and submit orders without leaving the platform.
Works with your existing tools
Ready to see Purchase Orders in action?
Book a demo and see how Ply helps trades businesses streamline purchase orders and take control of their inventory.